Terms and Conditions

Last updated: April 2026. This document is provided for transparency and does not constitute legal advice. Mécène recommends all clients seek independent legal counsel.

These Terms and Conditions govern access to and use of the Mécène platform at mecene.art. By subscribing, the organising entity ("Client") agrees to be bound by them.

Definitions

"Mécène" means [COMPANY NAME TBC], a company registered in England and Wales. "Platform" means the Mécène event management software and associated services made available via mecene.art. "Client" means the gallery, foundation, auction house, or other organisation subscribing to the Platform. "Client Data" means all data, including personal data of guests, that the Client uploads to or generates within the Platform.

Subscription and Access

Mécène grants the Client a non-exclusive, non-transferable licence to access and use the Platform during the subscription term for the Client's internal event management purposes. Access is limited to the number of users and events specified in the Client's subscription tier. The Client may not sublicense, resell, or otherwise make the Platform available to third parties outside the scope of its own events.

Mécène will use reasonable endeavours to maintain platform availability but does not guarantee uninterrupted access. Scheduled maintenance will be communicated in advance where practicable.

Acceptable Use

The Client shall use the Platform only for lawful purposes and in accordance with these Terms. The Client shall not introduce malicious code, attempt to circumvent security controls, probe the platform for vulnerabilities without written permission, or use the Platform to process data for purposes unrelated to event management. Mécène reserves the right to suspend access immediately where a breach of this clause is reasonably suspected, with notice given as soon as practicable.

Payment Terms

Subscriptions are available on monthly or annual billing cycles. Annual subscriptions are invoiced upfront and carry a discount equivalent to two months' fees. A one-time setup fee applies to all new subscriptions and is payable on account creation. Setup fees are non-refundable under any circumstances, including early termination. Monthly fees are non-refundable for any period already billed. Where a subscription is cancelled mid-term on an annual plan, no refund is due for the remaining months. Mécène reserves the right to suspend access for non-payment after seven days' written notice.

Intellectual Property

The Platform, including its design, code, documentation, and all improvements, remains the exclusive intellectual property of Mécène. These Terms do not transfer any ownership of the Platform to the Client. Client Data remains the property of the Client at all times. The Client grants Mécène a limited licence to process Client Data solely to the extent necessary to deliver the contracted services.

Confidentiality

Each party shall keep confidential the other's non-public business information disclosed in connection with the subscription, and shall not disclose it to third parties without prior written consent, except as required by law. This obligation survives termination of the subscription for a period of three years.

Warranties and Service Standard

Mécène warrants that it will deliver the Platform with reasonable skill and care. The Platform is otherwise provided on an "as is" basis. Mécène does not warrant that the Platform will be error-free, that it will meet any specific requirement not documented in the subscription tier, or that it is fit for any purpose beyond event management as described in the Platform documentation.

Limitation of Liability

Mécène's total aggregate liability to the Client under or in connection with these Terms, whether in contract, tort, or otherwise, shall not exceed the total fees paid by the Client in the twelve months preceding the event giving rise to the claim. Neither party shall be liable to the other for any indirect, consequential, or special loss, loss of profit, loss of revenue, loss of anticipated savings, or loss of goodwill, even if advised of the possibility of such loss.

Dietary and allergy information entered into the Platform is the sole responsibility of the Client. The Client is the data controller and is responsible for ensuring that dietary requirements and allergy data are accurately recorded and communicated directly to catering suppliers, venue staff, and any other relevant third parties. Mécène is not liable for any loss, injury, or harm arising from the failure to communicate such information to catering operations, regardless of whether that data is stored in the Platform.

Termination

Either party may terminate the subscription by giving thirty days' written notice. Mécène may terminate immediately for material breach that the Client has failed to remedy within fourteen days of notice. On termination, the Client's access to the Platform ceases at the end of the notice period. Mécène will make Client Data available for export for thirty days following termination, after which it will be securely deleted. The Client is responsible for exporting its data before this window closes.

Changes to These Terms

Mécène may update these Terms from time to time. Where a change is material, thirty days' written notice will be given before the new terms take effect. Continued use of the Platform after that date constitutes acceptance. Where a proposed change is unacceptable, the Client may terminate without penalty within the notice period.

Governing Law

These Terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

For any questions about these Terms: hello@mecene.art.